Onboarding & training

How to make a software training video

By Explaino Team · Updated October 11, 2026 · 6 min read

Quick answer

To make a software training video, define what learners must be able to do, split it into short modules of one task each, record each task on screen with narration, polish with zoom, captions and a clean voiceover, then add a quiz and a written guide. Short modules are easier to update when the software changes.

Watch: Building a software training module

Video walkthrough coming soon

This video is being made with Explaino from a single screen recording. You can make your own version in a few minutes.

Make this video free

Made with Explaino: recorded once, then narrated, zoomed and captioned automatically.

Step by step

1
Write learning objectives
Phrase them as tasks: 'By the end, you can create and share a dashboard'. Each objective becomes a module.
2
Plan short modules
Keep modules to 2 to 5 minutes and one task each. Order them from first-day tasks to advanced ones.
3
Record on a training environment
Use realistic sample data and a clean account. Narrate the why as well as the clicks.
4
Polish and brand
Remove mistakes and pauses, zoom into small UI, add captions and a consistent voice and intro. Explaino does this automatically after recording.
5
Add practice and checks
Give learners a task to try and a short quiz to confirm understanding.
6
Publish in your LMS or help center
Upload the videos with the written guides, and set a review date for each module.

Why short modules win

Long recorded webinars are easy to produce but hard to use: learners can't find the part they need, and one UI change makes the whole video wrong. Short task-based modules are searchable, reusable in different courses, and cheap to update.

From one recording to a full lesson

A complete lesson usually needs a video, written steps, and a knowledge check. With Explaino, one recording produces the narrated video, a step-by-step article and a quiz, so trainers spend their time on the content instead of production.

Record it once. Explaino does the rest.

Turn one screen recording into a narrated video with smart zoom and captions, plus a step-by-step article, in 70+ languages.

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Frequently asked questions

What software do I need to make training videos?

A screen recorder, a way to narrate, and an editor. Explaino combines capture, AI editing, voiceover, translation and quiz generation.

How do I keep training videos up to date?

Keep modules short and give each an owner. When the software changes, re-record only the affected module.

Should I use my own voice or an AI voice?

Either works. AI voices keep a series consistent when several trainers record, and make translation easy. You can also clone your own voice.

How to make a software training video

Watch: Building a software training module

Step by step

Write learning objectives

Plan short modules

Record on a training environment

Polish and brand

Add practice and checks

Publish in your LMS or help center